Host an Event

Host an Event pages allow supporters to submit events that, once approved by a Team Member, become full event sessions on your map. This is useful for distributed organizing where you want supporters to host their own house meetings, watch parties, or other community gatherings tied to a central campaign event.

The page can show a map of the event's upcoming sessions (while its Event Page has Show in Web Event Calendars on) and a form where supporters enter their event details. A Team Member approves or rejects each submission. On approval, a new session is created, the host is RSVP'd, and the host can get an approval email.

Creating a Host an Event Page

1. In the sidebar, click Pages. Then click New page. Only a role with 'Manage Pages' sees this button.
2. In the Actions group, select the Host an Event card.
3. Choose which Event to link the page to.
4. Under Main Information, enter the Page Name and choose the Website. You set the URL Slug later, on the page's Details tab.
5. Click Create Page.

💡

The linked event must already have an Event Page (RSVP page) and at least one future session before you can create a Host an Event page for it.

You can edit the page's sections in the page builder. You cannot delete the Form section.

The Submission Form

The form asks for the host's name, email, phone number, and event address, and for the event date, start time, end time, and an optional description. You can add more questions in the Form tab. The supporter must pick the event address from the autocomplete suggestions.

💡

Address fields submitted through this form are used for the event location only. They do not overwrite the supporter's personal address in the CRM.

Moderating Submissions

The page's Submissions tab lists Pending, Approved, and Rejected submissions. A yellow badge shows the pending count. Expand a submission to see its details.

• Approve creates a new event session on the linked event with the submitted date, times, and location, RSVPs the submitter to it, and sends the Host Approval Email if it is on.
• Reject declines the submission. No event session is created.

💡

Each submission can only be moderated once. After approval or rejection, the action cannot be undone from this interface.

Host Approval Email

Set up the approval email in the Details tab, under Host Approval Email. You can set the subject, body, email wrapper, and sender. The email is on by default. When it is off, approval still creates the session. Besides the standard user merge tags and other event tags, it supports:

💡

The {{ host-tools-url }} tag only produces a link if Host Tools is enabled on the parent event. If Host Tools is not enabled, the tag renders as empty.

Admin Notifications and Closing Submissions

To alert your team, turn on Admin Notification Email on the page's Post-Submission tab. It has no text message option.

To stop new submissions, open the Form tab and turn on Disable Form Submissions in Form Settings. Then click Save Form Settings. You can also unpublish the page. By default, one supporter can submit more than one event.